支持专家III，合同

你要做什么

• 组装, 格式, 草案, 编辑, proofread and assist in the production of complex solicitation and contract documents; conform contract documents and prepare documents for execution.
• 准备文件，更新和上传招标文件，及时发布招标.
• Set up all phases of the evaluation process for 招标书s and SOQs in a timely and accurate manner: upload revised documents; create score sheets and matrixes for each evaluator; build folders in the Procurement Evaluation Library and create URL links to each. 
• 协助采购客户和采购商确保在申请批准后及时准确地投放印刷广告. 跟踪校样和张贴.
• 设置虚拟会议视听, aid CAs/Buyers to set up 会议; liaise with CA staff and procurement management to ensure Board Resolutions and procurement summaries are prepared in a timely manner for monthly 董事会 meetings; prepare Board Book for the Chief Contracting Officer. 准备和更新与正在进行和即将进行的招标相关的状态报告.
• Develop bid tabulations; pricing worksheets; evaluation matrices by uploading data in an accurate and timely manner.
• 向供应商发出预先通知并跟踪回应. 开发征集邮件和来源列表. Schedule and assist with virtual pre-proposal/submittal and pre-bid 会议; compile and distribute materials for evaluation committees; send out timely calendar invitations to project team for various stages of the evaluation process; set up/break down meeting in-person, 会议 
• 审阅提案前/投标会议和口头讨论的录音带，确保准确性并上传到分享Point. 
• 准确地将所有招标和合同文件以电子方式归档，并确保在招标和/或合同文件中正确归档硬拷贝.
• Obtain DBE/SBE goal requirements from the Office of Diversity Equity and Inclusion (DEI) and provide updated in格式ion on active solicitations and contracts; obtain insurance requirements from Risk Management and accurately update solicitation templates.
• Prepares and distributes weekly Procurement Timeline; Administers and Maintains Open Contracts site on CapMetro’s Website
• 为多元化办公室提供高水平的行政支持.
• Monitor and track bid/proposal receipts; track status of procurement management and legal review, 必要时跟进.
• 在需要时协助买方和合同管理员, 包括审查文件的完整性和准确性，并对即将进行的收购或合同进行研究.
• 搜索德克萨斯州保险部门的网站，确认保险公司被许可在德克萨斯州开展业务.
• 保持积极的征求和合同, 包括修改和修改, 采购及公共合约 & Solicitation Library; generate links to FTP site when necessary
• 采购行政助理不在时，作为正式负责人;
• 通过遵守安全和安保政策，支持首都交通管理局的安全管理系统（SMS）流程, 在每一个行动中考虑安全，并报告安全问题.
• 完成要求和/或分配的其他职责.
• 更新Oracle中的供应商维护
• 安排会议和准备文件
• 监控采购帮助框

你带来了什么

• 工商管理或相关专业本科以上学历.  相关经验可以一对一替代，最多可达4年.   
• 四(4)年逐步负责的行政支持经验. 
• 有准备电子表格和跟踪里程碑的经验.
• 有交通运输公司或其他政府机构工作经验者优先.